Admin Manager

Job Description

Roles and Responsibilities:

1. Office Administration & Facility Management

• Ensure smooth day-to-day administrative operations and office upkeep.
• Manage office supplies, stationery, equipment, and infrastructure maintenance.
• Supervise housekeeping, security, and general office support staff.
• Oversee office layout, seating arrangements, and workspace optimization.
• Ensure workplace safety, hygiene, and adherence to company policies.
• Manage and track asset and facility-related support requests through the HRMS ticketing system to ensure timely resolution.

2. Vendor & Asset Management:

• Identify, onboard, and manage vendors for office-related services (housekeeping, security, travel, etc.).
• Negotiate contracts, service agreements, and maintain vendor relationships.
• Maintain asset inventory and ensure timely procurement and maintenance of office equipment.

3. Compliance & Legal Coordination:

• Ensure adherence to company policies, government regulations, and legal requirements related to administration.
• Coordinate with legal and HR teams for compliance in workplace safety, fire audits, and other regulatory needs.

4. Travel & Event Management:

• Plan and manage travel arrangements (domestic/international) for employees and guests.
• Organize company events, meetings, and conferences, ensuring seamless execution.
• Assist in employee engagement activities and celebrations.

5. Budgeting & Cost Control

• Plan and manage the administrative budget, ensuring cost-effective operations.
• Monitor expenses related to office operations and optimize costs where feasible.

6. Communication & Stakeholder Management

• Act as a liaison between management, employees, and external service providers.
• Address and resolve employee grievances related to office facilities and administration.
• Ensure smooth coordination with HR, IT, and Finance teams.

Must-Have Skills:

• Strong organizational and leadership skills.
• Excellent communication and negotiation abilities.
• Proficiency in MS Office and administrative software.
• Ability to handle multiple tasks and prioritize efficiently.
• Knowledge of compliance and legal regulations related to office administration.
• Experience in vendor and facility management.

Should-Have Skills:

• Experience in event planning and execution.
• Familiarity with budgeting and cost optimization.
• Knowledge of travel management and corporate hospitality.
• Problem-solving and decision-making abilities.
• Adaptability to fast-paced work environments.